College Costs

Alfred State strives to keep tuition and fees at reasonable rates. Charges may vary due to different room and meal choices, program costs, and fees selected. The following chart is designed to give you an idea of the average student’s charges and expenses.

New York State Residents

New York State Residency - The Student Records and Financial Services Office will determine New York State residency per SUNY guidelines. If NYS residency status is in question, the student will be charged out-of-state tuition until the student provides proof of NYS residency. Forms are available in the Student Records and Financial Services Office and online.

Certain nonresident students may be eligible for the resident tuition rate if they meet the following requirements:

1. Are not non-immigrant aliens within the meaning of 8 USC §1101(a)(15), and

2. Attended an approved New York State high school for two or more years, graduated from an approved New York State high school and applied for admission to the university within five years of receiving a New York State high school diploma; or

3. Attended an approved New York State program for a General Equivalency Diploma (GED) exam preparation, received a GED and applied for admission to the university within five years of receiving the GED; and

4. If the student is without lawful immigration status, the student submits to the campus a notarized affidavit stating that the student has filed an application to legalize his or her immigration status, or will file such an application as soon as he or she is eligible to do so (See NYS Education Law §355(h) (8)).

5. Members of the U.S. Armed Forces while on full-time active duty and stationed within New York State, as well as their dependents and spouse.

6. Dependents of full-time active duty personnel who are stationed outside New York State qualify for resident tuition if the service member's "Home of Record" is New York.

7. Individuals who meet the eligibility requirements for educational assistance under federal GI bills, even if the individual is not actually receiving or using such benefits, as well as their dependents and spouse. a. In order to prove veteran status, a student must provide U.S. Department of Defense Form DD214 or a Certificate of Eligibility from the U.S. Department of Defense or the Veterans Administration.

8. Individuals using education assistance under the U.S. Department of Veterans Affairs for the "Vocational Rehabilitation and Employment Program" (VR&E Program) (See 38 USC §3679(c)).

9. Members of the United States Foreign Service who is on active duty for a period of more than 30 days and whose permanent duty station is in New York State, as well as their dependents and spouses.

Non-New York State Residents

*Costs are based on information at the time of publication and are subject to change.

**Other room and meal options are available.

***Online costs are for a student enrolled at a State University of New York (SUNY) State-operated campus who a) for a given term is enrolled exclusively in online distance learning course(s) and b) has not had an address within the borders of New York State at any point within July 1st and June 30th of a given State-operated campus fiscal year.

Part-Time Students - NYS residents enrolled in day or evening programs carrying fewer than 12 credit hours are charged $295 per credit hour. Tuition for non-residents enrolled on campus is $500 per credit hour for associate degree programs or $751 per credit hour for bachelor degree programs. Tuition for non-residents enrolled in exclusively online courses who have not resided in New York State during the current fiscal year is $353 per credit hour. Part-time students are also charged mandatory fees (prorated per credit hour).

Explanation of Fees and Payment Options

Student Comprehensive Fee - This fee is paid by all students in order to provide quality services to everyone. The services are available to students whether or not the student chooses to take advantage of them. The fee comprises:

• Activities Fee - Established by students through their incorporated Student Government Association (Student Senate). This fee supports club and organization programming, the student newspaper, peer tutoring, Homecoming/Family Weekend, cultural life, intramurals, civic engagement, and much more.

• Athletic Fee - Supports the college’s intercollegiate sports teams and entitles students to free admission to all campus sporting events.

• College Fee - Established by the SUNY Board of Trustees.

• Fitness Center Fee - For use of the fitness centers (located on the ground floor of Orvis and the second floor of Pioneer). They offer top-of-the-line selectorized weight machines, computerized fitness and aerobic equipment, and an expanded free-weight area.

• Health Fee - Allows Alfred and Wellsville students to receive medications, physician consultations, and all available health services for no additional fee. Allows Northland students to receive self-care resources that support wellness, periodic visitation by a mental health counselor and/or wellbeing educator, and access to mental health tele-counseling services.

• Technology Fee - Supports computer technology operations, upgrades, and improvements.

• Transcript Fee - Guarantees students unlimited copies of their transcripts.

• Transportation Fee - Supports student transportation services. Orientation Fee - A mandatory one-time orientation fee is billed to all full- and part-time new and transfer students to cover the cost of programs, food, and registration requirements. Internet and readmission students are not required to attend and will not be charged the orientation fee

Orientation Fee - A mandatory one-time orientation fee is billed to all full- and part-time new and transfer students to cover the cost of programs, food, and registration requirements. Internet and readmission students are not required to attend and will not be charged the orientation fee.

Late Registration Fee - Students who register or pay/process their bill after the initial due date are subject to a $50 late registration fee per term.

Course-Specific fees - Vary based on curriculum and requirements.

Possible Additional Expenses (Not included in college’s billed costs) - Personal Expenses, Books and Supplies, Laptop and Software, Transportation, Uniforms and Tools, if needed.

Optional Fees

Graduation Fee - All students must pay the Graduation fee in order to participate in the Commencement Ceremony. This charge is removed only if the student withdraws during first four weeks of classes. No charges will be removed after the fourth week. This fee will be imposed per ceremony attended. Students receiving more than one degree may also be charged for additional accoutrements at the Campus Store. All students graduating from a bachelor program must pay an additional cost for the bachelor hoods. Students must attend the ceremony to receive diploma cover and/or honor cord.

Vehicle Registration Fee - Mandatory on all vehicles parked on campus. Students can register their vehicle online when they pay their semester bill or by visiting the University Police Department (located in the Theta Gamma House) where vehicle hang tags are issued.

Foreign Medical Insurance - Enrolls student in an accident and health insurance program. If you have questions about this plan, you may call the Student Records and Financial Services Office at 607-587-4253. Enrolling in the Foreign Insurance Program is mandatory when studying internationally.

Meal Plans - Students living on campus MUST have a meal plan unless living in a Townhouse or MacKenzie Quad apartment. Meal plans are also available for commuters. Carefully review your plan choice on BannerWeb and change the amount if necessary. If you have specific meal plan questions, you may call the ACES Office at 607-587-4064.

Payment Options

Fall semester bills are available online July 1 (or the first business day if the 1st falls on a weekend) and Spring semester bills are available online in November. Both are given a due date well before classes begin. Payment is due on this date for the students to be pre-registered and avoid a $50 late registration fee and cancellation of their course registration.

Temporary deferment of payment may be granted at the time of bill processing for students who have proof of financial aid or scholarships that will cover the billed amounts. Balances can be paid by cash, check, MasterCard, VISA, Discover, or wire transfer. As financial payments are received by the college, they will first be applied to any outstanding balance. Refunds will be issued only when the bill is paid in full. In a continuing effort to assist our customers, Alfred State also offers monthly payment plan options. Information regarding payment plan options is available online at www.AlfredState.edu/monthly-pay.

Title IV Authorization - Students need to authorize the use of Title IV financial aid (federal grants and loans) to pay non-institutional charges (optional fees and vehicle registration). If you choose not to provide this authorization, you will be responsible for paying your optional fees even if you have a credit balance from Title IV financial aid. You will be asked your preference for this authorization when you process your semester bill. Note: Parent Borrowers (PLUS) must complete a separate authorization in order for PLUS loan funds to pay non-institutional charges.

Registration

Students must properly register and pay by the appropriate deadline for all courses for which they expect to receive credit. Students are cautioned that simply attending classes and completing course requirements does not entitle anyone to register after the deadline has passed or to claim credit for a course in which they participated as an unregistered or a deregistered student. Students must resolve all problems regarding registration with the Student Records and Financial Services Office.

De-registration - Students who do not comply with published tuition payment deadlines or who have other major obligations to the college may be de-registered, or automatically dropped, from the courses for which they have registered prior to the new academic period. They may also be blocked from receiving college services such as diploma and enrollment verification.

Deadlines - Courses may be added and dropped according to Academic Regulations. Courses dropped on or after the first day of classes shall be liable for charges based on the Liability Schedule below.

Liability Policy

All tuition and fee liabilities are calculated based on the date of separation as recorded in the Student Records and Financial Services Office. Students who will be separating from the college must file the appropriate paperwork with the Student Records and Financial Services Office. The last date of academic attendance will be used for students who unofficially withdraw by ceasing to attend classes. The period midpoint will be used if the last date of academic attendance cannot be determined through our attendance monitoring process. Following is a liability schedule based upon the "official" withdrawal date or date the class is dropped. Students begin incurring charges when their scheduled courses begin.

A student who is dismissed from Alfred State for academic or disciplinary reasons prior to the end of the academic term shall be liable for all costs for that term and shall not be eligible for a reduction of charges or a refund of payment made.

Tuition, Student Activity Fee, Athletic Fee, Technology Fee, Heath Fee, Transportation Fee, Fitness Center Fee, Course Fees Liability During Indicated Week:

*For liability purposes, the first day that classes are offered, as scheduled by the campus, shall be considered the first day of the semester, quarter or other term, and the first week of classes for purposes of this section, shall be deemed to have ended when seven calendar days, including the first day of scheduled classes, have elapsed.

Orientation Fee and College Fee - 100% liable as of the first day of class.

Late Registration Fee - 100% liable after the first week.

Transcript Fee - Non-refundable once liable for semester tuition charges.

Graduation Fee and Vehicle Registration Fee - Charges are removed only if the student withdraws during the first four weeks of classes. The vehicle hang tag must be returned. After the fourth week, all charges will remain on the student’s bill

Room Rent:

*Students holding Residential Student Staff positions will receive credit from their start date in the position through their termination date as determined by the Office of Residential Life.

Meal Plan and Campus Spending Account - Unused portions are refunded by the ACES Office or credited to the student's bill if outstanding charges or holds remain.

Return of Title IV Funds

If a student withdraws, is dismissed, or takes a leave of absence prior to the 60 percent point of the semester, Title IV funds must be returned to the source based on federal regulations unless a student meets one of the withdrawal exemptions for programs offered in modules. For the purpose of the return of Title IV funds, Federal Title IV aid is PELL, SEOG, Subsidized and Unsubsidized Federal Direct Loans, and PLUS loans. Students who do not complete at least 60 percent of the semester and are receiving Title IV aid may owe a bill after funds are returned to the source. A student will be reviewed to determine if they are an unofficial withdrawal at the end of the semester due to receiving failing grades in all of their course work. If no last date of academic attendance can be determined through our attendance monitoring process, the period midpoint will be used. The student must repay funds credited to their account as determined by the Federal Return of Title IV Aid Calculation.

Billing Adjustments

Removal of charges from a student’s bill must be made before or at the time of processing. Any student not requesting a correction to the bill prior to the end of the first week of classes will be liable for those charges. Any appeal of a fee must be in writing, with justification, and submitted to the Student Records and Financial Services Office by the end of the first week of the semester.

Late Registration Fee - Any students who have not registered for classes, paid their bill, or processed their bill by the bill due date, will be assessed a $50 late registration fee. This fee is nonrefundable.

Penalties for Nonpayment - Nonpayment of charges may result in current semester registration being dropped, late fees assessed, the holding of diplomas and possible denial of future registration. Unpaid accounts will be forwarded to a collection agency or to the Office of the Attorney General.

Late Payment Fee - A monthly late payment fee of up to $50 is assessed to any account with an outstanding balance. This fee will be added to any account turned over for collection purposes.

Returned Payments - A fee of $20 will be charged for payments returned unpaid.

Disbursement of Loans, Grants, and Scholarships - The college may receive funds for a student from various sources. All monies are applied to the student’s account as received until the bill is satisfied. If the college receives funds that result in a refund for the student, a direct deposit will be initiated for those enrolled in E-Refund. Those not enrolled will be issued a refund check which will be mailed to the student's home address.

Financial Aid

Financial aid comes from a variety of sources. Students must file the Free Application for Federal Student Aid (FAFSA) as soon as possible after the application opens for each academic year in which they want to receive Federal Title IV financial aid. The FAFSA can be completed online at https://StudentAid.gov. While on the FAFSA confirmation page, New York State residents can apply for the NYS Tap Grant. TAP can also be applied for online at www.tap.hesc.ny.gov. Eligible New York State residents can apply for additional NYS Scholarships such as the Excelsior Scholarship online at www.hesc.ny.gov. Alfred State’s school codes for financial aid are:

• 002854 for the FAFSA

• 3005 for TAP associate degree programs

• 6005 for TAP baccalaureate degree programs

Financial Aid Plan

All students are considered for all types of aid, and financial aid plans are made according to a student’s eligibility in each program as determined by Federal and State regulations. Offers are determined by financial need based on data provided by the student on the FAFSA. Financial aid is conditional based upon continuation of legislative authority and availability of appropriated funds. Financial need is calculated using the following formula: Cost of Attendance (tuition, room, meals, fees, books and supplies, transportation) - Student Aid Index (SAI determined by FAFSA) = Financial Need. Generally, financial aid can be categorized into three types:

1. Scholarships and Grants are considered gifts and generally do not need to be repaid. Examples include the Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (SEOG), NYS Tuition Assistance Program (TAP), the NYS Excelsior Scholarship, and the Educational Opportunity Program (EOP). Campus Scholarships are primarily given out by the Admissions Office. Scholarship opportunities and requirements can be viewed on our website at www.AlfredState.edu/financial-aid/scholarships. Links to free outside scholarship search services are also provided. Students are encouraged to also seek scholarships and grants through their local high schools, civic organizations, and employers.

2. Loans do need to be repaid and should be considered as serious commitments. These include the Federal Subsidized and Unsubsidized Direct Loans, and Federal Nursing Loan. These loans are in the student’s name and eligibility is determined by financial need based on the FAFSA. Interest rates and terms are set by the Federal government, on an annual basis and students must be enrolled a minimum of six credit hours per semester in a matriculated degree-granting program. These loans have a grace period before repayment begins once the student is no longer enrolled or drops below half-time enrollment. The Federal Parent PLUS Loan is taken out in the parent’s name on behalf of the student. Interest rates and terms are set by the Federal government on an annual basis and students must be enrolled a minimum of six credit hours per semester in a matriculated degree-granting program. Repayment begins 60 days after the loan is fully disbursed. Private Loans are nonfederal loans made by commercial lenders. Private Loans typically have higher fees and interest rates. Terms can vary by lender and loan product. Students must be at least 18 years old to apply in their own name and often require a credit-worthy cosigner.

3. Federal College Work-Study is a way for students to earn money through part-time employment in order to contribute toward their college costs. Work-study is offered to students with demonstrated financial need based on the FAFSA. Students are paid at an hourly rate every two weeks for the hours worked.

Methods of Notification

Financial Aid Plans are sent via mail to accepted students with a valid FAFSA on file with the College. Students can also view their Financial Aid Plan on the Student Portal. Detailed instructions are provided to students on how to accept and process their aid. Accepted students are provided with an active Alfred State email account. Financial Aid Plan availability, requests for information, and notification of changes to the Financial Aid Plan are sent to students’ Alfred State email accounts. Students should also be aware that they can view the status of their financial aid and requests for information anytime using the Student Portal. It is the students' responsibility to regularly check their campus email and the Student Portal for such updates and requests.

Student Loan Counseling

Entrance counseling – First-time borrowers under the Federal Direct Loan Program are required to complete an online loan counseling session before loan funds can be disbursed. The session is designed to inform student borrowers of their rights and responsibilities under the Federal Direct Loan program. Nursing Student Loan borrowers must also complete online student loan counseling.

Exit counseling – Students separating from the college due to graduation, withdrawal, leave of absence, dismissal, or less-than-half-time enrollment are required to complete an online loan exit counseling session. The session is designed to help students avoid the pitfalls of default by informing them of their repayment obligations as well as their deferment and forbearance rights under the loan programs from which they borrowed.

Income Verification and Other Requests for Information

Under US Department of Education guidelines, a portion of students who apply for Federal Title IV aid will be selected for Federal Verification. This may include verification of household size and income. Title IV aid will not be processed until all requested documents have been received and reviewed by the Student Records and Financial Services Office.

Overaward Policy

A financial aid overaward occurs when students receive financial aid resources in excess of their cost of attendance. In this instance, the Student Records and Financial Services Office is required under federal student aid regulations to reduce or cancel any resources affected by the overaward. Students receive written notification by the Student Records and Financial Services Office when an overaward is identified and are advised which funds need to be adjusted. In some cases, this could leave a student owing a balance on the semester bill. Students are encouraged to notify the Student Records and Financial Services Office in writing immediately if they receive additional funds that were not included in their original Financial Aid Plan.

Academic Criteria for Financial Aid

Alfred State is required to monitor the academic progress of students receiving Federal and State financial aid. Eligibility is reviewed at the end of each semester (Fall, Spring, and Summer). Students who are not maintaining satisfactory academic progress (SAP) and pursuit of program (POP) according to established guidelines are not eligible for Federal Title IV and/or State financial aid. In addition, students cannot receive Federal and/or State financial aid for courses not applicable to the major in which they are matriculated. More information is available at www.AlfredState.edu/grades-financial.

Appeal Procedures: Students who experienced extenuating circumstances that affected their academic progress resulting in the loss of their financial aid eligibility may file an appeal of SAP-POP and/or Title IV requirements. Students interested in filing an appeal are encouraged to contact the Student Records and Financial Services Office for more information. Appeal procedures are also provided to students in writing when they receive their notice of ineligibility. Information is also available online at www.AlfredState.edu/finaid-appeals.

New York State Criteria/Requirements for Tuition Assistance Program (TAP)

The chart below applies to non-remedial students first receiving NYS Aid in 2010-11 and thereafter:

The chart below applies to students first receiving New York State aid in 2007-08 through and including 2009-10 and remedial students first receiving New York State aid in 2007-08 and thereafter:

*GPA referenced above is the Cumulative GPA.

Additional NYS TAP Grant Considerations

TAP Aggregate – Students enrolled in associate degree programs can receive up to six semesters of TAP (six payment points per semester) for a total of 36 payment points. Bachelor's degree students can receive up to eight semesters of TAP or 48 payment points. Students who qualify under the Educational Opportunity Program (EOP) and approved five (5) year programs (BArch) can receive up to 10 semesters or 60 payment points. TAP payments received at other schools are still counted in the aggregate when students transfer schools.

Repeating Courses – Students must enroll in a minimum of 12 new credit hours each semester to qualify for TAP. Repeating a course that previously received a passing grade cannot be included as part of the required credit hours for that semester when determining TAP eligibility. However, the following exceptions apply: (1) when a failed course is repeated; (2) when a grade received is passing at the institution, but is unacceptable in a particular program as stated in the college catalog by the academic department; and (3) when a course may be repeated and credit is earned each time. The Student Records and Financial Services Office determines if students are out of SAP-POP compliance as part of the TAP certification process. Students are notified of their ineligibility by the Student Records and Financial Services Office.

Withdrawal or Leave of Absence – Students who received TAP for a semester from which they withdrew or took a leave of absence and did not earn any academic credit are not considered to be fulfilling the pursuit of program requirements and would be made ineligible for TAP for the next enrollment period.

2.0 GPA – Students having received four semesters of TAP (24 payment points) must have a 2.0 cumulative GPA (out of a possible 4.0) to continue receiving TAP. This includes students who may have received TAP payments at another college prior to enrolling at Alfred State.

Sit-Out – Students who become ineligible to receive State financial aid for a semester due to poor academic performance or failure to meet pursuit of program requirements may sit out for one year. Students would then be eligible to receive the state financial aid for which they qualify upon their return. Sit-out does not apply to the TAP 2.0 requirement.

Part-Time TAP – Students studying part-time may be eligible for Part-Time TAP. Part-Time TAP is deducted from a student’s available TAP payments. Points are used according to the actual number of part-time credit hours taken against the percentage of a full TAP award.

Federal Title IV Criteria/Requirements:

Additional Federal Title IV Aid Considerations

Degree Completion – Students must complete their degree or certificate within 150 percent of the normal credits required for completion. Students who change programs and are in good academic standing are considered to be at the semester level based on the number of transfer credits accepted by the new program. For any subsequent program changes or program changes due to poor academic standing all attempted hours will be considered. Example: If an AAS student needs 60 credit hours to complete a degree, they cannot receive aid after 90 credit hours have been attempted.

Federal Warning – Students found to be below the academic standards for Federal aid eligibility will be placed on Federal aid warning for one semester. Students who have not regained eligibility by the end of the warning semester will be ineligible for Federal aid.

Remedial Courses – Alfred State offers credit and noncredit remedial courses which will be counted toward the number of credit hours attempted and taken for the purpose of financial aid. However, if a passing grade is not received remedial course work will not be counted in the number of credit hours earned.

Incomplete Course Work, Withdrawals, and Repeated Course Work – Course work that has not had a grade issued will not count in credit hours earned and may impact financial aid eligibility. Withdrawal from courses that will have a grade of withdrew passing/failing will be counted in hours attempted and/or earned. Courses repeated due to a failing grade will have the highest earned grade count in hours attempted and/or earned.

Contact Student Records and Financial Services

Questions in regard to any of the above information can be directed to: Alfred State Student Records and Financial Services Office, 10 Upper College Drive, Alfred, NY 14802; phone 1-800-4-ALFRED; or email sfs@alfredstate.edu.